Minh Hieu Mobile

throng Assignment 2 analysis the nurture administration ho apply for change sour of Minh Hieu Mobile fraternity. March 2013 Table of contents I. decision maker summary3 II. Background of the government4 III. Description of the dividing line plow4 IV. Description of the existing IT/IS to support the execute6 V. abridgment of strengths and weakness of the bidding6 VI. Recomm keep an eye onation6 VII. Implementation Plan8 VIII. certainty9 IX. key of reference9 I. Executive summaryPurpose of assignment Analyze the melodic phrase handle of a smart set, examine the IS use and issues of this political party and develop a plan recommending more than effective use of culture and colloquy technologies. Selected company Minh Hieu Mobile company The see business do Sale butt What we shake up done Collect the randomness about the company discuss with Sale manager of the company to understand the plaque and management clay of the company supportvas writer magi c apply the acquaintance of training placement management to analyze the business and recommendation for reformment of the reading system of the company.Group members * Nguyen Thanh Ngoc * Tran Hong Nhung * Do Van Linh * Mai Hoang Oanh * Tong Thi Ngoc Quynh * Bui Khanh male child * Nguyen Thi Bich Hang II. Background of the organization observe of the company Minh Hieu ready Ltd. (Minh Hieu Mobile) Minh Hieu Mobile special(a) is a sm altogether erratic avocation company established in 2010 and dictated in Ha Noi city. At present, the company has more than 20 employees and has 3 mobile showrooms in Dong Da district, Hai Ba Trung district and Thanh Xuan district of Hanoi. The scope of serve for Minh Hieu Mobile includes Selling mobile and retrieveories, mobile repair services.Due to the small of scale, the management and the organization of the company is very simple with cardinal discussion sections is Sale acquire and business kinship. The Sale department is r esponsible for managing 3 showrooms. write in code 1 Organization structure of Minh Hieu Mobile company Director Sale Purchase score Showroom 1 Showroom 2 Showroom 3 III. Description of the business process According to the information provided by Sale managers, we understand the Sale process of the company as to a lower place Showrooms ar equipped computer and internet to support for business, each showroom is operating(a) or so independently.There is some limitation of communication and rallying of information between showrooms of Minh Hieu mobile. Normally, at the end of the day, the luff of showroom makes a barter report and sends to Sale Manager and write up department via email. After that, based on the report, Sale and explanation update into the Accounting system and storage warehouse for monitoring the inventory and finance. The Figure 2 illustrates the process for buying a mobile from a Minh Hieus set up If a guest put across to buy a mobile, the sale ply firstly blockades if the mobile is in the how-case. In case the mobile is not in the show-case, the sale faculty result check to warehouse of the showroom. If the intersection point is available, the sale stave ordain pay the mobile to the customer, consequently bill and print the invoice. The mobile leave be received by the customer and he/she will bring it to technical foul staff for setup then it is all set. If the mobile is not available on the shelves, the sale staff will check the warehouse. If the warehouse has this mobile, the sale staff will give a delivery rewrite to the warehouse to get the mobile and deliver to customer.If the mobile is out of stock, the sale staff will ask if the customer wants to ready this item. If customer agrees, the sale staff prepares the holy order, sets up an appointment to customer and requests the Sale department to import the mobile. Take request take care shelves Avaiable? Delivery and billing by the salesclerk Deliver to the c ashier on the end-day re adjudicate warehouse Get from warehouse reckon in wearhose Able to order? Go to an some otherwise store Notify customer Return to store Place order client Clerk Customer Purchase and setup the prognosticateTake reverberate home Figure 2 The process for buying a mobile from a Minh Hieus store From this figure, we stand see this process has more steps with manual of arms activities and the customer have to spend more cadence for manual process. IV. Description of the existing IT/IS to support the process To support for the business process, the current IT/IS includes At the company level * A system of computers network, which is operating under the clients/ horde model. * A accounting packet system (Fast Accounting) for accounting department. At the showroom level for each one showroom has 3 computers which can entranceway internet. i computer is installed Fast accounting software product for recording Sale and accounting dealings of the showroom but this computer is operating stand alone not physical contact to the server in the laissez passering office. V. Analysis of strengths and weakness of the process Weakness In side each showroom * almost of the sale process is done manually and the sale man cannot know the mensuration in stock until they check the warehouse because they have no warehouse apply system to provide real time information. The customer is not supported and divide properly. * Sale information is not updated real time to head office. Between showrooms showroom head office * The information exchange might is very weak, the stock information, sale information is not update in time. * Each showroom is operating separately and rarely supports other showrooms. VI. Recommendation 5. 1 physical object A comprehensive software and system for Sale Warehouse management which can * One system operates on clients/server model allowing computers of 3 showroom to access and work. One system integrates hunt downs for Sale Warehouse Accounting. * Support and automatic sale process (invoicing, billing , ) * The sale staff can get information of the available product real-time to serve customer. * Can access and manage the system anywhere with internet. * Easy to use * High security. * conceivable investment funds cost. Basing on the above the pass judgment features of the untried system, we re forge the purchasing process a mobile as below Take request Search on system Avaiable Delivery, billing and change the phones status on systemSearch on other store Get from other store Purchase and setup the phone Take phone home Customer Clerk Customer Go to other store Figure 3 Redesigned purchasing process a mobile from Minh Hieus store. 5. 2 Figure 4 un analyzeed system Brief description of the impudently IT-IS system The new system operates as the client/server model in which, the server is located in the head office and stores the database. The clients are the computers at 3 showroo ms and head office. These computers will be installed the software to access to sever and work at the same time.Moreover, the system also runs the clear function that allow access system from Web to get the information at anywhere internet available. Main function * Ware house management mental faculty * staff Purchasing management * Module Sale management * Module account payable and receivable management * Module keep and branch management. * Module Customer relationship The estimated cost for investment the new system is about 8000 USD VII. Implementation Plan metre Detail work Who Time judge result Analysis and select the IT provider. The company assigns a team to research and selects the trounce appropriate IT company. The team includes Sale manager, Accounting manager, Director. 1 week A undecomposed IT company is selected and contracted. carcass analysis The adviser analyzes the current system to identify the caper IT advisor and the team. 1 week in all probl ems of current system are determine and discussed in a report System design The IT consultant will design a new system to solve the problem IT consultant and the team 2 weeks Proposal for new system. Programming and scrutiny After proposal is accepted, the IT company will program and write the software, then test the features of the software IT consultant 1 months The software and system meet the requirement and pass the test Conversion and training switch over data from current system to new system, training for staffs IT consultant and the team 1 week Data is successful reborn to new system, all staffs can use the new system Inspection and handover concluding check and finish the contract It consultant and team 1 days output signal and Maintenance Maintain the system, back up data.. support The team, It consultant, staffs The system operates smoothly and meets the requirement. VIII. Conclusion Improving competitiveness is very main(prenominal) requirement of the enter prise. With appropriate investment for information engineering and effective using of technology systems will help to significantly improve the competitiveness of enterprises.It is widely known that the information technology helps to improve efficiency, quality of work, cut off costs and better customer service. With the investment in the new system, Minh Hieu expects to increase 30% of sales in 2013. In profit to the above benefits, Minh Hieu expects to improve the standard work flow when applying this new information technology system. IX. List of reference * http//www. minhhieumobile. com. vn/ * Mr. Toan Sale Manager . Tel 043. 5637237 .